Purpose of the stakeholder forum
The Climate-Adapt4EOSC Stakeholder Forum will play an essential role in ensuring that the project engages with relevant communities. It will provide a privileged channel for communication, dissemination, and feedback. The forum is open for any individual with an interest in data-driven climate change adaptation, but its primary focus is in establishing and maintaining good collaboration among
- the community of experts and policy makers in climate adaptation and disaster risk reduction in general;
- the stakeholders and communities of expertise around the specific case studies in CA4EOSC; and
- the wider Open Science and FAIR data stewardship communities relevant to EOSC.
For more information about the stakeholder forum, please see the main stakeholder forum page, or the Milestone document that covers the background and design rationale of the forum.
How to join
Fill this form with your information to join the project’s email forum. In addition to exchanging information with other forum members, you will receive invitations to the stakeholder forum webinars (quarterly events).
Terms of reference
Purpose
The purpose of the Climate-Adapt4EOSC stakeholder forum is to increase the project’s positive impact by contributing and promoting its activities focused on climate change adaptation.
The forum offers a privileged source of information and engagement with the project, its activities and outputs. It also allows an opportunity for a wide range of stakeholders to provide constructive feedback and advice.
Membership
The forum is open to individuals with an interest in the project’s outcomes, or who represent communities that could benefit, reuse or further develop project’s them.
The forum is not a decision-making body, but may issue statements of advice for the project, with approval based on a consensus process.
The membership in the stakeholders forum remains active as long as the forum is active (at least until 31st December 2028) or the member announces the wish to withdraw from the forum. A member withdrawing from the forum will remain bound by the applicable clauses in these Terms of Reference, especially clauses related to confidentiality (Chatham House Rule) and the CODATA Code of Conduct.
Activities and communication
Forum activities include:
- Participation in a dedicated mailing list
- Attendance at quarterly online meetings
- Engagement in ad hoc discussions or consultations as needed
Meeting summaries will be published through the project’s communication channels. A draft of the meeting summary will be circulated at least a calendar week before publication.
Unless explicitly stated otherwise, the communications on the mailing lists and meetings are public. At the request of any of the participants, a discussion in a meeting related to a specific topic can be conducted under the Chatham House Rule.
Changes in the forum membership are announced on the mailing list.
Roles and Responsibilities
The members are expected to support the purposes of the stakeholder forum by sharing information that is directly or indirectly relevant to climate change adoption or project activities and services. The members are expected to actively contribute to the goals of the forum.
The members of the forum commit to adhere to the CODATA Code of Conduct
When necessary to protect the security, privacy or confidentiality of the forum members or private information related to them, CODATA may take unilateral action, e.g. to fulfil its obligations as the data controller, or if a participant is in breach of these Terms of Reference or the Code of Conduct.
Governance, Decision-Making
The stakeholder forum support activities are managed by CODATA, which acts as the data controller for the forum membership information.
These Terms of Reference may be updated by CODATA in consultation with forum members. Members will be notified of any substantial changes and given the opportunity to provide feedback before revisions are finalised.
The primary contact points for administrative and technical issues related to the stakeholder forum are:
- Matti Heikkurinen (matti@codata.org)
- Simon Hodson (simon@codata.org)
Privacy
The personal data we need to collect is limited to your email address and approval of the forum Terms of Reference outlined on this page. In addition to this information, forum members are encouraged to share information about their professional roles to the degree that is useful for optimising the forum communications by the project. CODATA will share this information with other project participants only to optimise the activities of the forum, and, whenever possible, limit the disclosure to statistical summaries of the personal data.
CODATA (the data controller) uses the following data processors:
- Google Cloud Services, with data processing terms described in the Cloud Data Processing Addendum to process mailing list sign-up information.
- Mailmanlists and its subprocessors to provide mailing list service
As noted above, the contents of the mailing list posts should be considered public information that can be referred to by the members of the forum. However, the forum members’ email addresses and possible background information shared during the sign-up process will be considered personal information.
